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  Consent     1. F.    
Regular City Council Meeting
Meeting Date: 09/09/2019  
TITLE:    Contract for Synthetic Turf Field at Amend Park
PRESENTED BY: Mike Whitaker
Department: Parks/Rec/Public Lands  
Presentation: No

PROBLEM/ISSUE STATEMENT
This project will construct a synthetic turf soccer field at Amend Park complete with lighting.  There is increasing demand for field space to play soccer matches and to practice.  When completed, this field will increase the number of games scheduled by extending the playing season and the number of games played per day.   

The South Billings Urban Renewal Association (SBURA) recommended to council funding for this project totaling $1.65 million.  This project was budgeted in FY2019, but was unable to be completed within the fiscal year due to other projects already in process and research into options for utilizing State Contract Purchasing. This is consistent with other projects recommended by the SBURA within their district at Optimist Park including a parking lot on the north end of the park, completed in 2018 and playground replacement completed spring of this year.

It has been determined that the City is able to utilize State Contract Purchasing to construct this project.  State Contract Purchasing allows the City to utilize a pre-negotiated price between the vendor and the State Purchasing Department to build this project and therefore eliminating the requirement to go out for bids. The State Contract for this favorable pricing is set to expire on September 16, 2019.  The cost for this project is $1,514,582.71.  If approved, work will begin immediately with an anticipated finish date of March 31, 2020 in time for the spring soccer season.   
ALTERNATIVES ANALYZED
City Council may:
  • Approve this contract with FieldTurf for $1,514,582.71, or;
  • Disapprove this contract and lose the State Contract Purchasing pricing requiring this project to be bid at a later date.
FINANCIAL IMPACT
This item was budgeted in FY19.  Upon approval of this contract, PRPL will be seeking a budget amendment in FY20 to reestablish this budget authority in the South Billings Tax Increment Fund.
RECOMMENDATION
Staff recommends that Council approve the contract to install a synthetic turf field at Amend Park.
APPROVED BY CITY ADMINISTRATOR

Attachments
Amend Park Synthetic Turf Services Agreement
Exhibit A
Exhibit B
Exhibit D
Exhibit E

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